Meeting transcription: live captions and a full transcript for every Teams, Meet and Zoom call

Most decisions in an organisation are no longer made in a council chamber or a boardroom. They are made in a video call. A council committee meets on Teams, a board convenes on Zoom, a project team checks in on Google Meet. Yet almost none of those meetings leave behind an accessible record. Someone takes notes, the notes trail behind the conversation, and the recording sits in a folder nobody opens again.

Meeting transcription in Scriptix changes that. A Scriptix meeting agent joins your call as a participant, writes live captions while people speak, and saves a complete transcript to your Scriptix workspace as soon as the meeting ends. Nobody has to install anything, and nobody has to remember to press record on a separate tool.

Why meeting notes fall short

Taking notes and following a discussion at the same time is hard. The person writing misses half of what is said, and whoever reads the notes later gets a summary of a summary. That is a problem for everyone, but especially for:

• Colleagues who are deaf or hard of hearing, who need captions to take part in the meeting itself, not a document a week later.
• Participants following a meeting in a second language, who benefit from seeing every word written out.
• Clerks and secretaries, who spend hours turning a long session into minutes.
• Anyone who missed the meeting and needs to find out exactly what was decided, and by whom.

How it works

From the user's point of view it takes three steps:

• The Scriptix meeting agent joins the meeting from its normal meeting link. There is no software to install for participants.
• It listens to the meeting audio and sends it to Scriptix realtime transcription, which returns captions live while people are talking.
• When the meeting ends, the complete transcript is archived in your Scriptix workspace, searchable and exportable like any other Scriptix transcript.

So you get two things from one meeting: live captions during the call, and a full written record afterwards.

Supported platforms

A note on Microsoft Teams

In Teams, the Scriptix agent joins as an anonymous guest. The only requirement on your side is that your meetings allow anonymous participants to join, and that the agent either bypasses the lobby or is admitted by someone in the meeting. Many organisations already allow this; others need a small policy change. Our team walks you through the exact settings during onboarding.

EUnifyer: nothing to admit

With EUnifyer, Scriptix runs inside the meeting platform itself. There is no external participant to let in and no meeting link to share. The host simply switches on Captions and live subtitles appear in the EUnifyer interface, labelled per speaker, streamed through your own Scriptix subscription.

Same engine, same privacy

Meeting transcription is not a separate product with separate rules. It runs on your existing Scriptix subscription and your languages, with the same engine, accuracy and privacy guarantees as file based transcription. That includes on premise deployments, where the meeting audio never leaves your own network. For public bodies and legal teams that is often the deciding factor: a meeting about a sensitive case or a confidential board decision should not be processed somewhere you cannot point to.

From transcript to minutes

Because the transcript lands in your workspace like any other Scriptix transcript, everything you already use works on it straight away:

• Review and correct it in the transcript editor, with the audio alongside.
• Apply consistent names and roles from your speaker directory.
• Turn it into minutes in your own house style, or a short summary, with Auto Minutes.
• Translate it into more than 100 languages for colleagues or residents who speak another language.
• Export it, share it or publish it alongside the meeting recording.

That last step matters for accessibility. When an organisation publishes a meeting recording online, WCAG 2.1 at level AA expects captions, and live captions for live broadcasts. Starting from an accurate transcript makes meeting that bar a matter of review rather than hours of typing.

Who it is for

• Municipalities and provinces running council and committee meetings online or in hybrid form.
• EU and international institutions with multilingual meetings that need a reliable record.
• Boards and management teams that want accurate minutes without a dedicated note taker.
• Organisations with colleagues who rely on captions to take part on equal terms.
• Software builders who want to offer meeting transcription inside their own product.

Availability: set up together with you

Meeting transcription is offered as a guided integration, tailored to your environment: cloud or on premise, which meeting platforms you use, and how captions and transcripts should show up in your tools. It is not self service today, so we set it up together with you.

To get started, email info@scriptix.io and tell us which platforms you use (Teams, Meet, Zoom or EUnifyer), whether you run Scriptix in the cloud or on premise, and how many meetings you expect to transcribe at the same time. Existing customers can reach us at support@scriptix.io. We will take it from there.